Archive for the ‘Public Relations’ Category

Straight From the Stakeholder’s Mouth: The Power of Focus Groups

Wednesday, November 30th, 2011

By Mary Beth West, APR

Some of the best insights we’ve integrated into our clients’ communications strategies have come from input gathered in focus groups.

Several of our client projects of late – including those in the sciences, healthcare, education and professional services – have involved conducting focus groups as a basis of research for communications campaigns.

Generally, focus groups involve gathering a manageable grouping of people together – usually 8-12 – to have an interactive conversation about a certain company, industry, issue and/or other topic, all for the purpose of gaining valuable insights that can’t be answered thoroughly with a closed-ended survey question. 

The real value of focus groups includes:

  • Hearing verbatim feedback straight from the source – It means a lot to hear directly from individual customers, prospective customers, employees, referral sources or other key audiences exactly what they think . . . and in their own words. 
  • Digging deep with exploratory questions that get to the heart of big issues – Probing into the “how’s” and “why’s” of complicated challenges helps clients understand the real experiential motivators behind why stakeholders think and behave as they do. 
  • Getting the big-picture snapshot of topics that can then be researched quantitatively – Prior to any major survey research project, we generally recommend focus group work on the front end to make sure a survey truly evaluates quantitatively the most relevant and germane issues (not just what the client thinks may be the issues). 

If a research budget is fairly conservative – and not enough to fund a quantitative survey – then focus group research can provide a great alternative for data to make sure a campaign gets started on exactly the right track, particularly with good recruitment methodologies.  

Keep focus groups in mind as you’re thinking through the best way to “crack the nut” on insights you need to plan your next big campaign. 

Research First, Media Relations Second

Friday, November 18th, 2011

by Tyra Haag
@tyratuckerhaag

Before our clients ask us to create a media relations campaign for them, our team takes the same first step each time before developing and executing a plan – research, research, research.

This process often involves managing a discovery process to uncover local, regional and national media opportunities, depending on the client’s scope of work. We make several phone calls, email editors, request media kits and scour editorial calendars to uncover what opportunities are out there.

Only after extensive communication with these media outlets are we ready to create a well-developed media relations plan. Once we determine the most appropriate areas for media exposure for our clients, we plug them into the best fit possible to get the best exposure possible.

With media relations, it’s really a matter of quality versus quantity. If we generate a coverage opportunity for our client in “XYZ Magazine,” but the outlet’s audience isn’t a good fit for our client, the exposure can easily fall on deaf ears.

The saying “Look before you leap” certainly holds true in the media relations world. I have no desire to waste our clients’ time by blindly pitching story ideas to publications or news organizations that have no use whatsoever for that certain topic.

By taking the time upfront in a media campaign and doing the best and most thorough research possible, clients have a better chance of getting media exposure that will be fruitful in the long-run.

Penn State’s Crisis and Cultures of Denial

Thursday, November 10th, 2011

By Mary Beth West, APR

Dominating the news since last weekend, the alleged Sandusky crimes and the deep implications for Penn State’s leadership are opening a lot of eyes at iconic institutions across the country: 

Could the same thing happen here? 

If confronted with the deepest and most disturbing allegations of criminal wrongdoing among one of our own – particularly when that “one” is a stalwart figurehead – is our leadership and our culture such that we would do the right thing morally and legally, regardless of the near-term ugliness and damage to the institutional brand?

Every organization should take some serious time well-spent and ask itself these questions.  

Looking at another institution’s misfortune, it’s easy to say, “How could they ever have let that happen?”  (It’s always “they,” right?)

In truth, however, there are many cultural nuances within large institutional settings – be they academic, governmental, corporate or otherwise – that place major obstacles to dealing with these kinds of crises in a timely and effective way. 

It’s certainly not a free pass for making bad decisions, but it’s purely a reality – and as such, it’s something that organizational leaderships must be in tune with and show appropriate judgment and character to manage appropriately, whenever circumstances demand. 

Human instinct almost always is to go through phases of disbelief, denial and hope against hope that if an ugly secret is ignored, it will go away.  As is well-documented, it never does.  Deflection of the truth is generally the next phase . . . “he didn’t see what he thought he saw,” “there is an underlying agenda driving the accusations,” “it’s all a big misunderstanding,” etc., etc. 

That human instinct-based reaction is allowed when it lasts about 30 minutes.  Months, years or decades is quite another matter entirely.  All organizations — collegiate institutions in particular, in light of this case — must fight like crazy the elements in their own cultures that allow these types of instincts to manifest themselves and do their untold damage. 

In particular, managing the additional layer of complication tied to legendary — even mythic — programs and individuals must be dealt with and overcome, and it takes true leaders who hold a real grasp of the risks at stake to make that happen.

Penn State’s board had better pull out all the stops to right the ship to whatever extent doing so is even possible at this juncture.  The president and head coach ousters are only starting points on a road that may take as many years to recovery as they took in the perpetration of Sandusky’s alleged crimes.

 

Research: Validate the Hunch

Thursday, November 3rd, 2011

By Mary Beth West, APR

Throughout my career, it’s often been my experience that some clients – even some folks in my own line of work – tend to be trigger-happy to launch marketing communications tactics to take on the latest challenge or opportunity, based on little more than a hunch. 

Gut instinct can be right, but it sure can be wrong, too.  Even if the primary notion is correct (“Audience X doesn’t know much about our product”), the follow-on ideas may be completely off-base (“Billboards are the answer!”).  The result:  a ton of wasted money.

At my company, we treat research as the client’s best friend, and that’s why we advocate for exploratory work prior to planning and implementing any major campaign.

Most research focuses on the key audiences:  who they are, how they think relative to the client’s product / service, what factors or messages will motivate them toward certain desired behaviors, and why. 

Apart from the audience, though, successful public relations and marketing communications campaigns need to sort out other factors that can influence a client’s desired end result.  Understanding changes in the economy, for example, is one of the key research points we seek to uncover so that the strategy we develop is on point with how a client needs to generate business outcomes tomorrow – not just today.

So pay attention to those hunches – they’re steeped in your own knowledge of your company and its business environment.  That’s worth a lot. 

But don’t just listen to your own voice and those closest to you . . . go to the source of those whom you need to influence and the world that’s shaping their decisions.  It’s the best place to start developing the best communications campaigns.

PR Myth-Busting on Measurement, Message and the Whole Idea of Control

Friday, October 28th, 2011

By Mary Beth West, APR

This past month, our team has talked about some common misperceptions about public relations. 

I’ll wrap up that theme by poking holes into three long-held myths that most public relations professionals encounter with some regularity, regardless of where they work.

 MYTH:  Relationships aren’t measurable. 

 REALITY:  There are few excuses companies use more not to invest in public relations, and it’s flat-out wrong.  If measurement is what you want – and, logically, most organizations do – the profession is burgeoning with tools to gauge audience awareness, attitudes, opinions and behaviors that result directly from public relations initiatives and take a company from Point A to Point B.

The key is to invest in the tools that actually provide the measurement components, and that’s where so many companies and organizations fall short.  Yes, they want it, but they don’t want to pay for it — a common conundrum.  Getting to the real value proposition of what measurement offers — not only as a way of knowing what works but also understanding how to improve — is what can sell it best.

Another point: public relations efforts are more marathon than sprint.  Genuine trust-building and reputation development don’t simply happen in a six-week blitz campaign.  Whether short-term or multi-phased, however, public relations programs worth their salt integrate some level of results tracking.

MYTH:  The message is all that matters.

REALITY:  Behavior and intent matter more.  “Pay no attention to that man behind the curtain!” doesn’t cut it anymore in our uber-transparent society, where every veil is so easily lifted by the power of social media.  And in truth, I’ve long advocated that any company lacking the guts to have the true intent of its decision-making laid bare to public scrutiny wasn’t a company I wanted to work with – and I still feel that way.  It helps me sleep at night.

Messages are indeed critical, and in public relations, we are certainly in the business of advocating for our clients with clear, effective messages that resonate with audiences.  However, if those messages aren’t firmly rooted in truth and good-faith intent, then your company’s problems are only just beginning. 

MYTH:  Control equals success.

REALITY:  It’s an intoxicating idea – the whole notion of interacting with any group of people where all the powers of persuasion and its rewards rest with you.  But come on. 

I once saw a t-shirt worn by John McVie of Fleetwood Mac, “Rock and Roll Ain’t Pretty, Baby,” and in a similar vein as someone who knows a particular line of work quite well, I can say that public relations efforts never unfold in a neat, tidy, 100-percent controlled fashion.  That’s simply not the reality of working symbiotically with other people – and often myriad groups of people who hold their own ideas, opinions, biases, experiences and desires. 

Where many companies make their mistake here is to hold their hand too close to the vest – “if I can’t completely control all the processes and all the outcomes, then I just won’t play in that sandbox at all.”  And it’s those companies sitting on the sidelines right now, saying nothing, not interacting – and of course, not getting noticed or advancing their brands in what is a very loud and competitive space.   They also have little basis upon which to understand how they can improve and stay relevant.

Absolute control is an illusion, and it dooms companies to failure in a marketplace where brands can only thrive if they’re down in the mosh pit of knowing, understanding and responding to their customers. 

Perceptual Changes in Public Relations

Thursday, October 27th, 2011

By Joe Bogardus

As a very young man, I can remember when a popular radio announcer suddenly became the public relations director for a local hospital. That’s strange, I thought. What does he know about hospital communications? I was 18 at the time.

During my early years in the business, when I encountered public relations practitioners, they were all male, and a preponderance of them were former newspapermen. Many smoked cigars and were tough-talking, glad-handing people. A planned PR program as we would know it today was largely unheard of. They were reactionaries, reacting to the news related to their companies.

I thought, even though I didn’t smoke cigars, I had a real future in public relations because I was a former journalist, plus I had a college education.

Things have changed, and along with these changes perceptions have been altered about the public relations profession.

Now, according to PRSA, 75-80 percent of all public relations practitioners are women. They populate the company and agency ranks from entry level positions to senior management. Almost everyone in the field has a college degree, and many have additional accreditation from PRSA. Major universities and smaller institutions have degree programs, both undergraduate and graduate.

In recent years, major companies and many smaller ones have recognized public relations is a critical element of communications management. Gone are the times when public relations failed to be included in the budgeting and planning process. Senior managers understand how a coordinated and comprehensive public relations program enhances the brand presentation.

Public relations is a valued profession, populated by professionals. I have not met any tough-talking, cigar-smoking, glad-handing former newspapermen in years when visiting public relations departments and agencies.

It seems not only perception but also reality has changed.

We All May Be Created Equally, But We Are Not the Same

Wednesday, October 5th, 2011

By Amy Schwinge, MAOM

From my experience, many people have preconceived notions about public relations (PR) and PR professionals; some may be correct, but some may be way off…

According to the Public Relations Society of America (PRSA), “Public relations helps an organization and its publics adapt mutually to each other.” This definition describes PR in a nutshell, but there are many, many elements that go into supporting a true understanding of PR.

Some people base their opinion of PR and PR professionals on past encounters or relationships with other PR people. So, depending on what type of experience you had will dictate what you think about PR.

According to marketing.about.com, one PR myth states “Public Relations is Spin, Slogans and Propaganda.”

In a past life at a former employer, I actually would have employees ask me, “What propaganda are you communicating today?” While I’m sure this cynicism was driven by other factors, the idea of being a propaganda-pusher really offended me as I was communicating pertinent information about the company, which was important for employees to know. More importantly, I was communicating feedback from employees back to management, helping make two-way employee communications a crucial part of the company’s success.

Whether you are communicating with employees or the media, I think ethical behavior plays a key role in how you are viewed. Unfortunately, I know there are some “bad apples” out there practicing PR, and their behaviors tend to hurt the reputation of the larger profession to a very disproportionate degree.

Some journalists have had a bad experience with a PR person, then refuse to work with other PR people. I would venture to say that every PR person knows at least one or two members of the media like this. I really think that this is too bad since the PR and media relationship can be a win-win for all involved.

While unprofessional practices may earn some public relations practitioners their own well-deserved reputations, it’s important to remember that we are all individuals and should be judged on our own merits.

What We Have Learned About Learning

Monday, August 22nd, 2011

By Joe Bogardus

What have we learned about learning? My cousin, Dr. Phil Cusick, professor emeritus at Michigan State University, recently published an interesting book on learning – A Passion for Learning: The Education of Seven Eminent Americans.

His book researched a number of leading Americans and tried to determine how and what they learned in early life, translated into how they managed their later lives and drove the decisions they made. (Abraham Lincoln and Benjamin Franklin were two of the individuals he studied.)

The people he reviewed were all types of learners. Some were intuitive learners. Others learned by rote. Others learned from experience.

These people mirrored society in general, as you would expect.

As communicators, we try to tap into how people learn, whether they are intuitive, rote or experiential learners. Mostly, we rely on rote in our communications. “Tell’em once. Tell’em again. And, tell’em one more time.” This was one of my Ithaca College communications instructor’s favorite sayings.

This type of learning is the bedrock of the integrated campaign. Devise your message and deliver it in as many different communications channels as your budget will allow. Rote learning is still fundamental to traditional forms of communications (TV, radio, print, etc.).

The rise of social media coupled with miniaturization has improved dramatically experiential learning. Daily we can visit any number of social media sites and experience “The Arab Spring/Summer.” We are learning first-hand how Libyans and Syrians are struggling against oppressive regimes in the Middle East, thanks to small still and video cameras. There are countless other examples of how these new media tools and technology are being used to promote products and services.

Finally, intuitive learners are the most interesting of learners. Somehow they just know. They can make learning leaps with very little information. Marconi. Einstein. These are just some of history’s intuitive learners. I have always been puzzled on how to communicate with an intuitive learner. I guess they just get it, very quickly.

Is Lifelong Learning Really Important?

Tuesday, August 16th, 2011

by Amy Schwinge, MAOM

You hear about lifelong learning, but what does it really mean, and is it just another overused buzzword?  According to Quality Research International, “Lifelong learning is all learning activity undertaken throughout life, whether formal or informal.”

I truly believe in lifelong learning.  If we did not learn new activities or technology, for example, we would get left behind.  This is true for both our personal and professional lives, and the public relations profession is no exception.

Just think, not too long ago, a letter delivered by the U.S. Postal Service was a common way to communicate, including sending news releases to media.  Then, it progressed to faxes, and now we have access to immediate communications with electronic media at our fingertips.  How did we ever communicate without e-mail and even Facebook with our friends?

Change is the only constant in today’s world, so why not embrace it with lifelong learning? Author Brian Tracy said, “Commit yourself to lifelong learning. The most valuable asset you’ll ever have is your mind and what you put into it.”

Research has shown that people with a college degree earn more than those without one.  According to collegetocareers.com, “The salary – on average, for entry level jobs for employees with a college diploma pay up to 100 percent more than ones for high school graduates.”  Whether it is completing a degree, earning another one or going for an advanced degree, it is never too late.

I guess it is a pet peeve of mine to hear someone say that “I am too old to learn that or go back to school.”  I teach some online classes for the University of Phoenix from time to time, and I have had students in my classes from age 18 to 69.  It is amazing how focused some of the more senior students are in class too. 

It really is never too late to go back to school or learn that special something that you always wanted to learn how to do—it doesn’t have to be anything formal either.  You just have to do it.

As B.B. King said, “The beautiful thing about learning is nobody can take it away from you.”

Education reform: Just another topic-du-jour?

Wednesday, August 10th, 2011

by Tyra E. Haag
@tyratuckerhaag

With education reform being the hot-button topic in many political, educational, professional and parental circles lately, I can only imagine what the fruits of those discussions might actually bear. My hope is that it’s not the topic-du-jour, but rather a permanent dialogue that remains top-of-mind for years to come.

If you happen to follow Bill Frist, former Tenn. Senator and founder of SCORE (State Collaborative on Reforming Education), on Twitter (@bfrist), you might have read his startling tweet from Aug. 1:

“#Education & #globalhealth vitally linked: 7 million #AIDS cases could be prevented in decade if every child received an education.”

That statistic floored me – seven million AIDS cases could be prevented in a decade if every child received an education?

I then thought to myself: when possible, we as public relations professionals should throw philanthropic support behind worthwhile local and national movements, and do so in a respectful, meaningful and bipartisan manner.

In 2008, our agency (MBWC) began working with the Blount Education Initiative to promote education as the number one priority in Blount County. Recently, MBWC partnered with the Rural Communities STEM Initiative (RCSI) to promote the July 28 pilot training for RCSI’s “Lab-in-a-Box” program designed to provide innovative teaching tools to math and science teachers from nine rural communities in East Tennessee.

For me, one of the most professionally gratifying experiences occurred during my time as the media relations and project director of the Metropolitan Drug Commission (MDC), a non-profit substance abuse prevention agency in Knoxville, Tenn.

One of the goals I outlined during the RFP process for a grant from the Tennessee Commission on Children and Youth was to institute an anti-drug after-school club at Fulton High School (FHS) – an inner-city school in the heart of Knoxville that has seen its fair share of crime, drugs and truancy. I met with the principal, secured a club sponsor and campaigned in the lunch room for students to join the club (formerly known as PRIDE, but now called Youth Above the Influence).

That was 2006, when their graduation rate wasn’t even at 50 percent – fast-forward to 2011 and the club is still going strong.

So, I couldn’t help but smile when I saw a recent news clip on FHS regarding their improved No Child Left Behind (NCLB) status. For several years, FHS had been receiving poor marks on their Adequate Yearly Progress (AYP) Reports, but in May managed to graduate 82 percent of its students.  The inner-city school also met federal progress standards in math and English, too. 

I’d like to think that maybe in some small way I, along with the MDC, are at least a small part of the reason students are striving for betterment in their lives, thus doing well in their studies which then reflects well upon their school.

I’m also proud of the work Mary Beth West Consulting has a hand in locally – Maryville City Schools Foundation, Emory Valley Center and the East Tennessee Economic Council to name a few.

What kind of philanthropic hats do you like to wear? Does your company support area non-profits or national movements?